The saying, "Time is of the essence" is true for every business owner in today's economy. Being able to accurately track time and attendance is also critical to staying within a payroll budget and raising employee awareness about their time keeping. Whether pen or pencil or a computerized system, the law indicates that time must be kept accurately. In order to follow the law, a good system takes all the guesswork out of misreported work time.
First, the type of system that will best fit your business is based on the number of employees and the size of your business. It wouldn't make sense for an employer with 2 staff members to use a computer system for time or attendance. The cost and justification would not make sense. Some of the leading companies to provide systems that Ace Office Machines offers include Acroprint, Amano, Lathern Time Company, uAttend, and Pyramid Technologies. Several different types of systems are available including time clocks, biometric systems and automated card systems.
The different types of time clocks include the following:
Time Clocks are the most basic type of system and can be used in any size organization. The Acroprint is one example of a machine that is able to handle a high volume without problems. Time clocks can be used in any environment because of their durability etc.
Biometric Fingerprint systems instantly identifies the employee as indicated by the word "fingerprint." This system prevents employees from checking out other employees and employers from paying for time that was not worked. The system can handle anywhere from 50-1,000 employees.
The Pyramid TimeTrax EZ Serial/USB is an example of an automated card system. The automated card system is usually used for small to medium sized businesses. These systems are run by Windows type software and can be used in any time industry with complete accuracy. This system can handle anywhere from 25 to 1,000 employees and 3 work shifts.
Finally, time clocks are an integral part to effectively managing employees. Business owners have several different options. The benefits of a good time clock system include: being able to have an accurate measure of hours worked, good record keeping for labor laws, and planning ahead for future employee needs. Remember that a good time clock system is "an investment worth your time."
The U.S. Department of Labor has mandated that an employer can use the timekeeping system of his or her choice, provided that system is accurate and complete. While this mandate gives employers the right to keep time with paper and pencil, a time clock system allows a higher degree of accuracy, prevents time card fraud and establishes the importance of clocking in and out to receive a correct paycheck.
Companies who want to upgrade from the punch system may try the electronic swipe card system, which automatically records each time the employee swipes an electronic card in and out of the system. For even greater sophistication, the employer may wish to try a computerized system requiring the employee to punch log in and out via the computer, using codes.
Different office environments require different recordkeeping methods. No matter how small or large your organization, Ace Office Machines carries the time & attendance system that is right for you. Purchase your time & attendance system today, or contact our friendly customer service professionals for help at 800-376-5303.